The Everyday AI front desk for clinics.
Where your
businessnever sleeps
Never lose another patient to a missed call or an unread message. WingHub answers your calls, WhatsApp and bookings — all day, for less than the cost of hiring.
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what wingHub is
Your patients don't stop reaching out when your desk gets busy. WingHub is the AI front desk that picks up every call, message and booking — the moment it happens, in any language, all day. So the patient who would have gone to the next clinic stays with yours.
The gaps
in a normal day
09:12Missed call during the morning rushno callback
11:40WhatsApp enquiry, implant costunread 2 hrs
13:05Website form, hair transplantunread
15:22Missed call, existing patientno callback
17:48Booked patient never arrivednot chased
21:16Instagram DM, IVF consultationunread
23:30Missed call, second attemptno callback
0
people reached a clinic that could not reach back — across one ordinary day, in four practices. Not after hours. All hours.
Something is answering
The phone gets picked up. The message gets a reply. Not by a voicemail, and not only at night — by a system that knows your treatments, your calendar and your prices, and handles the patient before they reach the next clinic on their list.
01 / 05Live
Front Desk & Communication
Maya, the WhatsApp concierge
Answers in whatever language the patient wrote in, quotes the right price band, offers two slots and writes the booking straight into your calendar.
Everything
on one shift
Every part of the front desk, handled. Each one closes a specific gap where clinics lose patients.
Front Desk & Communication
5 workflowsAppointment booking (3 channels)
A patient books by whichever channel is easiest — form, WhatsApp or phone — and today those are three disconnected experiences.
Clinic: One intake, every channel
Patient: Books their own way
Missed call recovery
A call rings out during a rush or after hours, the caller hangs up, and the clinic never knows they tried.
Clinic: No lost callers
Patient: Texted back in seconds
Voice receptionist
The phone is answered by a natural-sounding voice that books, answers questions, and hands off to a person the moment it should.
Clinic: Phone always answered
Patient: A real conversation
Email assistant
Bookings, questions and complaints all land in one inbox with nothing to sort them, so urgent ones wait behind spam.
Clinic: A triaged inbox
Patient: Faster replies
New patient journey
A first-timer’s welcome is inconsistent — different depending on whether they booked by form, WhatsApp or call.
Clinic: One branded welcome
Patient: Knows what to expect
Patient Growth & Retention
8 workflowsEnquiry lead follow-up
An enquiry sits unanswered for a day or two and the person books elsewhere.
Clinic: No cold leads
Patient: Answered at once
Reminders, follow-up & reviews
Appointments get forgotten, aftercare goes unchecked, and happy patients are never asked for a review.
Clinic: Fewer no-shows, more reviews
Patient: Reminded and checked on
Reactivation campaign
A patient due back six months ago never came, and nobody noticed.
Clinic: Dormant patients returned
Patient: A personal nudge back
Review collection
Reviews pile up unanswered and there’s no read on what patients actually say.
Clinic: Reputation managed
Patient: Heard and replied to
No-show prevention
A booked slot goes empty because nobody checked in on it that day.
Clinic: Recovered revenue
Patient: An easy reschedule
Referral management
A happy patient has no easy way to send the clinic a new one — the loop doesn’t exist yet.
Clinic: Patients bring patients
Patient: Rewarded for referring
Patient education
Patients call asking what to do before or after a procedure because nothing was sent to them.
Clinic: Fewer “what now?” calls
Patient: Calm, prepared
Marketing automation
The clinic has the data — who’s due, who’s warm — but no way to act on it as a campaign.
Clinic: Data that pays off
Patient: Relevant offers only
Admin & Revenue
1 workflowsCRM automation
Bookings, leads, patients, missed calls and no-shows sit in five disconnected sheets with no single view of a patient.
Clinic: One real database
Patient: Remembered everywhere
Intelligence & Team
1 workflowsAnalytics dashboard
The owner can’t see what’s happening across the clinic without opening spreadsheets.
Clinic: The whole picture, live
Patient: A clinic that runs better
The same system,
four vocabularies
A no-show and a patient going quiet for two weeks are not the same problem. Each clinic type feels a different gap first.
Dental
No-shows and empty chairs are the daily leak — a booked slot missed is revenue gone that day.
Most relevant: No-show prevention, Reminders, Reactivation.
Hair transplant
High-value enquiries that go cold — one unanswered cost question and the lead is at another clinic.
Most relevant: Enquiry lead follow-up, Missed call recovery, Maya.
IVF / fertility
Long, anxious decision cycles — patients go quiet for weeks and need patient, human-feeling follow-up.
Most relevant: Enquiry lead follow-up, New patient journey, Patient education.
Aesthetics
Volume of small enquiries across channels — DMs, forms and calls that overwhelm a single front desk.
Most relevant: Maya, Email assistant, Marketing automation.
The size of the gap
This isn't a nice-to-have tool. It's a category-sized problem, repeated in every clinic.
65000+dental clinics in India alone — before hair, IVF and aesthetics
45000of them still have no website answering for them
63%of businesses never reply to a lead within the hour
34%of calls a typical clinic misses during working hours
Sources: India dental clinic registries (2026) and lead-response / missed-call industry studies. Figures are illustrative of the category, not WingHub client data.
What the clinic gets
- Revenue recovered from calls, no-shows and lapsed patients that used to slip away
- Front-desk hours given back — staff stop chasing and start caring for patients in the room
- Fewer empty chairs, because every booking is reminded and every no-show is chased the same day
- More reviews and a managed reputation, without anyone remembering to ask
- One dashboard that shows what’s working, instead of five spreadsheets
What the patient gets
- An answer in seconds, on the channel they already use — no waiting on hold
- Reminders that actually land, so appointments don’t get forgotten
- Care that continues after the visit — aftercare, check-ins, results-ready nudges
- Never dropped after one visit — a reason and a way to come back
- A clinic that feels responsive, not overwhelmed
How one enquiry moves
One signal, four handoffs, no human in the loop until there is a decision only a person should make.
01 of 04
A patient reaches out
A missed call at 15:22, a DM at 21:16, a form at 13:05. Every channel lands in the same place.
02 of 04
The agent answers
It knows your treatments, your slots and what you charge. It replies before the patient opens a competitor.
03 of 04
It writes to your calendar
The booking exists in the system you already use. No second inbox, no app for your staff to learn.
04 of 04
You get the summary
One message: who came in, who booked, who needs a human. Not forty scattered notifications.
You open
to a full book
What the system handled while the clinic ran — and while it didn't.
0calls that rang out unanswered
0appointments booked without a person at the desk
0enquiries answered inside a minute
0message waiting for you, not forty
We stopped hiring a second receptionist. The one we have now does the work she was actually trained for.
Practice manager, four-chair dental clinic, Bengaluru
The questions
clinics ask us
The real ones, from real calls.
Will it sound like a robot?
No. It talks naturally, in your patient’s own language, and hands the call to a person the moment it should.
What if it can’t answer something?
It passes the patient to your staff instead of guessing. It never makes up medical advice.
Do we have to change our clinic number?
No. Patients keep calling and messaging the number already on your board, your Google listing and your prescription pad. We connect the AI behind it — nothing changes for the patient, except that nobody gets ignored.
How long does setup take?
Within a week. We build it, you test it on your own clinic, then it goes live.
What does it cost?
Less than hiring another front-desk person — and it works nights, Sundays and festival days. The exact figure depends on which workflows you switch on, so we quote it per clinic on a free consultation.
Can we take back control mid-call?
Yes. Your staff can step in any time — the AI never locks you out.
Your turn.
Thirty minutes, your phone number, and we show you the agent answering it.
hello@winghubai.com